Office Administrator

This an important and varied position, based in our Dubai office, providing administration, coordination and project support to our business in the Middle East. The focus of the role will be to ensure that people, office, financial and project administration runs smoothly. The role is flexible and the successful applicant would be encouraged to shape their contributions to the team in line with their strengths and become a key part of Cubiks’ operation in the Middle East.

What you'll be doing...

  • Managing the office and procurement; considering team and client engagement, cost optimisation and enabling the team to deliver their work seamlessly
  • Being the first point of contact for all office visits and general emails / phone calls
  • Managing logistical requirements and bookings - ensuring the appropriate resources are available on time and on budget
  • Learning and overseeing Cubiks’ online platforms to administer the business & assessments
  • Managing contracts, invoicing and purchase orders
  • Managing office and client data storage & security
  • Overseeing and supporting consultants’ administration
  • Supporting projects, proposals and marketing
  • Document formatting & printing
  • Critiquing the status quo and developing new processes, structures and layouts

What you'll bring...

 

Essential experience

  • Working in a similar role
  • Providing business support to a high service level
  • Meeting tight and changing deadlines while working on several concurrent projects
  • Communicating with multiple internal and external stakeholders with different backgrounds & needs
  • Working in a fast-paced consulting environment
     

Skills

  • Excellent organisational and administrative skills for self, and supporting others
  • Fluent in Arabic & English, reading & writing (preferred)
  • Ability to use Microsoft Office (Excel, Word, Outlook & PowerPoint) to a good standard
  • Data / Accuracy checking
  • Strong spoken and written communication skills including the ability to interact with stakeholders at all levels with diverse backgrounds
  • Comfortable with IT and learning to use new IT systems (the successful candidate will need to work with Cubiks own online systems and partner systems)
     

Qualities

  • A genuine passion for administration and coordination, delivering work to a high standard (including strong attention to detail; enjoying organising people, maintaining records, keeping track of progress and task delivery)
  • A strong customer service orientation – able to show empathy and understanding of others’ perspectives
  • Pro-active & self-motivated, must be able to work independently as well as part of a team
  • Able to remain calm under pressure, when working to tight deadlines and when juggling multiple activities
  • Able to work flexibly with colleagues to resolve problems
  • Collaborative and supportive with a strong sense of fun

APPLY HERE

If you would like to apply for this role, PLEASE CLICK HERE to complete 2 short online assessments and watch a video about the Cubiks team at our last global conference in Sweden. You should be in a quiet, distraction free place to complete the assessments for 15-20 minutes, and you will be able to immediately download your feedback report once the assessments have been completed.

There is no need to email us at this stage. We will review all of the assessment results in October 2018 and the applicants with the best fit for Cubiks and the Project Coordinator role will be invited by our HR team to send their CVs for the next stage of the selection process.

Good luck!