Business Support & Office Management

This an important and varied position, based in our Mechelen office, providing administration, project and office support to our business. The focus of the role will be to ensure that people, office, financial and project administration runs smoothly. The role is flexible and the successful applicant would be encouraged to shape their contributions to the team in line with their strengths and become a key part of Cubiks’ operation in in Belgium and Luxemburg.

What you'll be doing...


Business Administration & Creating Solutions

  • Managing the office and procurement; considering team and client engagement, cost optimisation and enabling the team to deliver their work seamlessly
  • Being the first point of contact for all office visits and general emails / phone calls
  • Managing logistical requirements and bookings - ensuring the appropriate resources are available on time and on budget
  • Learning our Cubiks’ online platforms to administer the business & assessments Managing contracts, invoicing and purchase orders Managing office and client data storage & security
  • Overseeing and supporting consultants’ administration
  • Supporting projects, proposals and marketing
  • Document formatting & printing
  • Challenging the status quo and developing new processes, structures and layouts

What you'll bring...



  • Prior experience in a similar role
  • Providing business support to a high service level
  • Meeting tight & changing deadlines while working on several concurrent projects
  • Communicating with multiple internal and external stakeholders with different backgrounds & needs
  • Working in a fast-paced (ideally consulting) environment


  • Excellent organisational and administrative skills for self, and supporting others
  • Ability to use Microsoft Office (Excel, Word, Outlook & PowerPoint) to a good standard
  • Data / Accuracy checking
  • Strong spoken and written communication skills including the ability to interact with stakeholders at all levels with diverse backgrounds
  • Comfortable with IT and learning to use new IT systems (the successful candidate will need to work with Cubiks own online systems and partner systems)
  • Fluency in English as well a good command of both Dutch & French


  • A genuine passion for administration and coordination, delivering work to a high standard (including strong attention to detail;  enjoying organising people, maintaining records, keeping track of progress and task delivery)
  • A strong customer service orientation – able to show empathy and understanding of others’ perspectives
  • Pro-active & self-motivated, must be able to work independently as well as part of a team
  • Able to remain calm under pressure, when working to tight deadlines and when juggling multiple activities
  • Able to work flexibly with colleagues to resolve problems
  • Collaborative and supportive with a strong sense of fun