Finance and Office Support

Cubiks is an international Human Resources consulting firm that combines assessment tools with an offer of advice on assessment and skills development to our clients. Our 180 employees based in 12 countries approach their missions with passion, innovation, respect, an entrepreneurial spirit and an international openness that characterises the unique Cubiks culture.

What you'll be doing...

 

Business Administration

  • Managing the office, cost optimisation and enabling the team to deliver their work seamlessly

  • Being the first point of contact for all office visits and general inbound emails / phone calls

  • Managing logistical requirements and bookings - ensuring the appropriate resources are available on time and on budget

  • Managing contracts, invoicing, sales and purchase orders and relationships with UK-specific suppliers

  • Collating and presenting highly accurate financial forecasting data by liaising with the UK consultants and project support team

  • Managing office and client data storage & security

  • Maintaining the UK holiday tracker

  • Providing Marketing support to the consultants and local Marketing Lead

  • Conducting consultant time analysis and tracking project profitability

  • Providing diary management and support to the UK Country Manager

What you'll bring...

 

Essential experience

  • Working in a similar role

  • Basic bookkeeping

  • Providing business support to a high service level

  • Meeting tight and changing deadlines while working on several concurrent activities

  • Communicating with multiple internal and external stakeholders with different backgrounds & needs

  • Working in a fast-paced consulting environment

Skills

  • Excellent organisational and administrative skills for self, and supporting others

  • Excellent written English communication

  • Ability to use Microsoft Office (Excel, Word, Outlook & PowerPoint) to a good standard, particularly adept at Excel (Pivot tables, VLOOKUP’s etc.)

  • Extremely high Data / Accuracy checking

  • Strong spoken communication skills including the ability to interact with stakeholders at all levels with diverse backgrounds

  • Comfortable with IT and learning to use new IT systems (the successful candidate will need to work with Cubiks own online systems and partner systems)

Qualities

  • A genuine passion for administration and coordination, delivering work to a high standard (including strong attention to detail; enjoying organising people, maintaining records, keeping track of progress and task delivery)

  • A strong customer service orientation – able to show empathy and understanding of others’ perspectives

  • Pro-active & self-motivated, must be able to work independently as well as part of a team

  • Able to remain calm under pressure, when working to tight deadlines and when juggling multiple activities

  • Able to work flexibly with colleagues to resolve problems

  • Able to follow processes and instruct others in following those processes

  • Collaborative and supportive with a strong sense of fun

  • Using initiative to resolve problems

What we're offering...

 

You are offered a competitive salary and benefits, flexible working conditions with a high level of autonomy and the opportunity to enrich experience in a dynamic international consulting environment.